Document Controls Specialist – onsite

We have a contract opening in South Plainfield, NJ for a Document Controls Specialist within the Record Management Center of the Electric Transmission & Distribution Organization with our client. This will be fully on site and in person, five days per week (Monday through Friday), 8 working hours per day.
 
Responsibilities:

• Develop and maintain document control and record management systems for the organization. Proficiency with file transfer protocols and procedures.
• Provide general support for ET&D utilizing our document management software, McLaren.
• Able to communicate effectively with architectural and engineering firms as well as company engineers to resolve issues and conflicts with drawings.
• Able to plan, organize, and collect information and make judgments through collaboration with team leaders.
• Able to interface and work with teams with diverse disciplines, understand their documentation needs and requirements.
• Support Records Management Center team with database updates and logs.
• Able to provide support and training of new staff and A&E’s on Document Control processes and procedures.
• Support plotting / printing requests from project teams and organize physical drawing packages for field personnel.

 
Qualifications:

• High School Diploma
• Must be proficient in the use of computer technology and software, such as Outlook, Excel, Word and Adobe Acrobat.
• Must be able to communicate effectively with various stakeholders including Project Management, Construction, A&E, and IP Engineering personnel.
• Must foster an inclusive work environment and respect all aspects of diversity.
• Must be able to lift drawing packages exceeding 20 lbs.
• Must be able to work standing up for several hours per day to make scans and work with engineering plotter equipment.
• It is preferred to have 1 - 3 years of experience in document control or records management within an engineering or construction organization.
• Successful candidate will be highly motivated, team oriented and well-organized.
• Possess strong interpersonal skills and the ability to work with multiple priorities.
• Able to organize, prioritize and work under tight schedules.
• Applicant must have effective problem-solving and decision-making skills, strong organizing skills, and be results-oriented.

 
Desired:

• College degree or certification .
• 1 - 3 years experience in document controls or other relevant field.
• Familiarity with OCE, HP or other plotting equipment.
• Comprehensive knowledge of SharePoint, FileNet, shared drives and DMS Systems – i.e. McLaren.
• Basic knowledge of MicroStation.
• Familiarity and experience with a utility company.

Reference: 1005684

Worried that you don’t meet every single requirement listed in the job ad? Studies have shown that individuals from marginalized groups are less likely to apply to jobs unless they meet every single qualification. Level is dedicated to building a diverse, inclusive and representative workplace, so if you’re excited about this role, but worried that you don’t meet every requirement, we encourage you to apply anyways. We’d love to get to know you.