Administrative Assistant – hybrid

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The Administrative Assistant in this contract role will be responsible for all office administrative needs including but not limited to, data entry, invoice verification calls, purchase requisition generation, invoice processing (ARIBA and SAP service entries), onboarding tasks, running reports, meeting scheduling/coordination and ad-hoc projects.


**Location: Currently hybrid. Remote with ability to be in Newark, NJ office once a week (or as needed)



  • Supports the processing of invoices, purchase orders, email approvals (DocuSign, etc.)
  • Assisting with the on-boarding of new associates (opening IT tickets, coordinating equipment & access requests)
  • Data entry
  • Coordinate / schedule various meetings (on-site & virtual)
  • Moderator of shared Outlook Mailboxes
  • Customer calls to confirm services rendered
  • Create purchase requisitions
  • Invoice processing (SAP & Ariba)
  • Create packages to validate invoices
  • Ad-hoc projects/tasks



  • Ability to acclimate, work in fast paced environment, multi-task, quick learner, attuned to details
  • Proficient in MS Outlook, Excel and PowerPoint
  • 3-5 years of experience
  • Education requirements: Associate’s degree or higher
  • SAP and/or Ariba is a preferred but not a requirement

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