Administrative Assistant – onsite

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We are seeking an Administrative Assistant for a contract opening in Tulsa, OK. Major responsibilities: under moderate to limited supervision, perform administrative duties, compose, prepare, review and/or process documents which require judgment, independent analysis, and good working knowledge of company and/or department procedures.


Job duties to include but not limited to:

  • Gather and process all documentation for contracts and Invoices in Maximo for WPS
  • Assist with parking for Tulsa GO occupants
  • Purchase supplies for department office
  • Work with local departments on scheduling of conference rooms and room setups
  • Maintain confidentiality of Company matters and data as required.
  • Utilize Microsoft Outlook, Excel, Word, and Powerpoint as well as other department software/systems as needed.
  • Communication and interpersonal skills: effectively and clearly communicates instructions, ideas and department procedures and policies to customers, employee and managers; works effectively as a team member within the department and due to knowledge and expertise, participates on inter-department teams as requested.
  • Customer focus: anticipates needs of customers, management, and department, providing recommendations for procedure revisions and efficiencies that improve customer service.
  • Problem solving and initiative: use independent judgment, initiative and knowledge of department and company needs and goals in accomplishing work assignments; reviews, initiates and recommends corrective actions or improvements to administrative practices; reaches out to others inside and outside of department who are knowledgeable to assist in resolving issues.
  • Other duties as assigned



  • High school diploma or GED.
  • Three years of administrative work experience.
  • Demonstrated computer proficiency including the use of Microsoft Office Products.
  • Experience with timekeeping and financial systems helpful.
  • Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
  • Displays good analytical and problem solving skills.
  • Prefer contract experience in a construction related field.
  • Familiarity with Maximo

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