Administrative Assistant – onsite
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We are seeking an Administrative Assistant for a contract opening in Tulsa, OK. Major responsibilities: under moderate to limited supervision, perform administrative duties, compose, prepare, review and/or process documents which require judgment, independent analysis, and good working knowledge of company and/or department procedures.
Job duties to include but not limited to:
- Gather and process all documentation for contracts and Invoices in Maximo for WPS
- Assist with parking for Tulsa GO occupants
- Purchase supplies for department office
- Work with local departments on scheduling of conference rooms and room setups
- Maintain confidentiality of Company matters and data as required.
- Utilize Microsoft Outlook, Excel, Word, and Powerpoint as well as other department software/systems as needed.
- Communication and interpersonal skills: effectively and clearly communicates instructions, ideas and department procedures and policies to customers, employee and managers; works effectively as a team member within the department and due to knowledge and expertise, participates on inter-department teams as requested.
- Customer focus: anticipates needs of customers, management, and department, providing recommendations for procedure revisions and efficiencies that improve customer service.
- Problem solving and initiative: use independent judgment, initiative and knowledge of department and company needs and goals in accomplishing work assignments; reviews, initiates and recommends corrective actions or improvements to administrative practices; reaches out to others inside and outside of department who are knowledgeable to assist in resolving issues.
- Other duties as assigned
Qualifications:
- High school diploma or GED.
- Three years of administrative work experience.
- Demonstrated computer proficiency including the use of Microsoft Office Products.
- Experience with timekeeping and financial systems helpful.
- Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
- Displays good analytical and problem solving skills.
- Prefer contract experience in a construction related field.
- Familiarity with Maximo