Administrative Associate

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An Administrative Associate is needed for a temporary contract opportunity performing administrative support duties within the assigned area. Majority of duties will include managing invoices (payments) and Excel and our system, Maximo.


Schedule is M-F 7am-3:30pm in the office. 


Major responsibilities:
  • Under immediate supervision, perform basic administrative duties, following well-defined, standard procedures
  • Prepare documents, reports, and spreadsheets, etc. as needed to support the business unit.
  • Maintain files and calendars as needed.
  • Utilize Microsoft Outlook, Excel, Word, and PowerPoint as well as other department software/systems as needed.
  • Communication and interpersonal skills: listens to and understands written and verbal instruction, communicates effectively with co-workers and other employees and customers.
  • Work effectively and productively with others; actively helps others with assignments as necessary to maintain department productivity.
  • Customer focus: answer customer questions; refer questions to others as needed; actively learns the function of the department to assist customers more effectively; exhibits concern and sensitivity to others.
  • Problem solving and initiative: applies basic education and training in job responsibilities and assignments; asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the routine.


Basic Qualifications:

  • High school diploma or GED
  • One year of administrative work experience.
  • Demonstrated computer proficiency including the use of Microsoft Office Products.
  • Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
  • Displays good analytical and problem solving skills.

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