Administrative Associate
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An Administrative Associate is needed for a temporary contract opportunity performing administrative support duties within the assigned area. Majority of duties will include managing invoices (payments) and Excel and our system, Maximo.
Schedule is M-F 7am-3:30pm in the office.
Major responsibilities:
- Under immediate supervision, perform basic administrative duties, following well-defined, standard procedures
- Prepare documents, reports, and spreadsheets, etc. as needed to support the business unit.
- Maintain files and calendars as needed.
- Utilize Microsoft Outlook, Excel, Word, and PowerPoint as well as other department software/systems as needed.
- Communication and interpersonal skills: listens to and understands written and verbal instruction, communicates effectively with co-workers and other employees and customers.
- Work effectively and productively with others; actively helps others with assignments as necessary to maintain department productivity.
- Customer focus: answer customer questions; refer questions to others as needed; actively learns the function of the department to assist customers more effectively; exhibits concern and sensitivity to others.
- Problem solving and initiative: applies basic education and training in job responsibilities and assignments; asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the routine.
Basic Qualifications:
- High school diploma or GED
- One year of administrative work experience.
- Demonstrated computer proficiency including the use of Microsoft Office Products.
- Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
- Displays good analytical and problem solving skills.